HealthOne, conveniently located in downtown Toronto’s Waterfront neighbourhood and steps away from Union Station, is currently seeking a Rehab & Wellness Administrator to join the team!

Job Summary

In this exciting opportunity, you will play an integral role in ensuring the smooth day-to-day operations of the practice and a positive experience for all patients of our Rehab & Wellness department. The key responsibilities of this role will be centered around efficient & detail-oriented completion of administrative duties, all while ensuring top-notch client service.

Schedule

• Up to 40 hours per week between Monday to Saturday
• Flexibility to work within operating hours required, including evenings and weekends

Responsibilities

• Engage compassionately with all patients ensuring that they feel welcomed, accommodated, and encounter a 5-star experience at all times.
• Efficiently handle administrative tasks with pristine detail, including but not limited to optimizing schedules, appointment confirmations, processing payments, liaising with insurance companies, and patient data entry.
• Maintain knowledge on all treatments in order to provide informed recommendations to patients and suggest relevant products (supplements, orthopedic devices, etc).
• Contribute to smooth clinic flow by providing reliable support, adhering to policies & procedures, and participating in goal achievement.
• Actively seek out opportunities to improve and expand our patients’ experience in the clinic, while assisting the management team to maximize clinic performance and growth.

Why Work with HealthOne?

• Supportive & positive leadership team
• Work within a modern facility
• Regular staff engagement events including themed days, monthly birthday lunches, and other team building experiences

Compensation

• Competitive hourly rate offered
• Team member discount program on all services & products offered at HealthOne (Dental, Optometry, Skin Care, Massage, Psychotherapy, etc.)

Requirements

• 6+ months of administration experience in a similar environment, ideally in a wellness, physio or rehab clinic
• Strong client service skills and impeccable verbal & written communication
• Solid work ethic, organizational skills and an ability to manage competing priorities effectively while remaining efficient in your delivery
• Self-starter, motivated by goals, and eager to wear multiple hats to be able to grow with us
• Tech savvy and proficient with MS Office (MS Word, Excel, Outlook)

Nice-to-Have

• Experience using a CRM/EMR, specifically Jane software
• Post-Secondary education in Kinesiology or a similar topic

About HealthOne

HealthOne Medical & Wellness is a renowned multidisciplinary health and wellness clinic that brings together 8 departments under one roof. Our clinics in the North York, Toronto Harbourfront and King West (The Well) neighbourhoods allow us to deliver holistic healthcare to patients across the GTA and beyond through our Medical, Dental, Rehab, Optometry, Wellness, Mental Health, Skin Clinic and Pharmacy services. Our ultimate mission is to help Canadians live healthy and inspired lives – and YOU can help us achieve this!

At HealthOne, we’re all about collaboration, innovation, and inspiration. Our team members are motivated, curious, and value total wellness both at work and in their personal lives. We invest in our people, provide exciting growth opportunities, and offer an environment where you can develop your skills personally and as an professional. If you’re ready to join one of the fastest-growing holistic healthcare teams in Canada, we’d love to hear from you!

Within the HealthOne culture, we are committed to treating every employee with dignity and respect. We strive to be fair and just while creating work environments where our employees can be at their best. Employment decisions are based on qualifications, merit, and business need. Requests for accommodation due to a disability or any other protected groups can be made at any stage of the recruitment process and during employment.

We truly appreciate all those interested in joining our team. However, at this time only candidates that are invited to participate in the interview process will be contacted.